Job ID: REF261C
Job Category: Corporate
Location: Hamel, MN, US
This post is also available in: Portuguese (Brazil)
DESCRIPTION
Job Title: Coordinator, Vehicle Fleet
FLSA Status: Non-Exempt
Department: Fleet Operations
Reports to: Manager, Operations Support Services
GENERAL DESCRIPTION / PURPOSE:
The Coordinator, Vehicle Fleet is an administrative and operation role primarily responsible for oversight of all Loram vehicles including DOT and non-DOT assets. This role serves as the point of contact for all Loram fleet vehicle daily activities for Loram employees and vendors. Scope of role includes day-to-day maintenance of software platforms contracted to support fleet vehicles which may include, but are not limited to vehicle assignments, tracking, licensing, fuel purchases, maintenance, accident repair, safety cameras and DOT rules and logistics.
ESSENTIAL JOB FUNCTIONS:
Program Administration
- Maintain operational oversight of the vendors’ software platforms used to operate and maintain Loram’s vehicle fleet.
- Point of contact for vehicle questions, authorization of service and repairs.
- DOT knowledge of regulations and hours of service, driver logs, knowledge of commercially regulated vehicle standards.
- Ensure vehicles have current registrations and insurance information.
- Provide cost of ownership analytics and capital purchase recommendations
- Responsible for maintaining Loram’s fleet Database.
Communication
- Maintain outside vendor and service provider relationships.
- Communicate clearly and effectively with business unit managers and field employees regarding use of vendor services to ensure the optimal benefit of such services.
- Provide management with monthly operating KPI summary data.
Business Management
- Oversight of fleet vehicle assignments to ensure assets are tracked and accounted for and expenses are assigned to correct cost centers.
- Coordinate movement of new trucks, retiring trucks coming back to Hamel, trucks going in for service and repairs that are located at Hamel.
- Facilitate the end of service of fleet vehicles.
- Oversee DOT compliance and reporting as it relates to the fleet (i.e. inspections, door logo, safety equipment, driver logs). Act as a resource for drivers with DOT compliance questions and represent Loram in the event of external audits.
- Order, distribute and track materials necessary for fleet vehicles, including but not limited to fuel cards, driver guides, electronic toll devices and collision avoidance systems.
- Oversee the administration and operation of Loram vehicle safety features.
- Audit fleet-related invoices for correctness, resolve exceptions, and process for payment utilizing established procedures.
This post is also available in: Portuguese (Brazil)
QUALIFICATIONS
REQUIRED QUALIFICATIONS:
Education: Associate Degree
Experience: 3+ Years knowledge and understanding of fleet operations function. 1+ Years ability to manage multiple work sites and ability to focus on people and safety. 2+ Years ability to make sound business decisions in accordance with Company values, mission and vision. 3+ Years experience with delivering against customer expectations and a high sense of urgency environment that demands safety excellence. 1+ Years experience in leading and motivating teams to drive employee engagement in servicing customers and achievement of objectives.
* 5+ years combination of education and experience with fleet operations may be considered in lieu of degree requirements.
PREFERRED QUALIFICATIONS:
Education: Bachelors Degree in Business Administration
Experience: 2+ Years CDL/DOT experience
Licenses/Certifications: All Railroad Specific Certifications to operate on track. Class A or B driver’s license
PREEMPLOYMENT REQUIREMENTS:
- This position requires successful completion of a pre-employment physical examination and role-specific assessments. Components may include DOT Physical Exam, Regulated (DOT) DS/BAT, Human Performance Evaluation (HPE), and Audiogram.
- Position requires successful completion of an eVerifile/eRailSafe background check as required by Loram’s railroad customers. Ongoing eligibility is subject to compliance with eRailSafe standards.
- Must possess and maintain a valid driver’s license. A Motor Vehicle Record (MVR) check will be conducted upon hire and annually thereafter in accordance with Loram’s Driving Policy.
- Successfully pass a pre-employment drug and alcohol test.
-
A Verification of post-secondary education.
-
Verification of current and prior relevant employment experience, to confirm the candidate meets the minimum required years of experience for the position.
WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- 20% or more travel, including international, using any method of transportation.
- Ability to apply high levels of cognitive, analytical, retention and reasoning.
- Excellent communication skills used within any social context.
- Can stand, sit, walk, reach, balance, stoop, kneel, hear, taste and smell.
- Can see up close, distances, colors and has use of peripheral vision and depth perception.
- Can tolerate variable and sometimes extreme physical conditions during visits or inspections of company equipment in a railroad environment
Equal Opportunity Employer:
Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.
Benefits:
Benefits for this role include a comprehensive package with company-sponsored medical, dental, and vision insurance; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; wellness programs; basic life and AD&D insurance; voluntary life insurance; company paid short-term and long-term disability coverage; 401(k) retirement plan including an employer match of 150% up to the first 6% you contribute to the Plan; Employee Assistance Program (EAP); behavioral health support; and leaves of absence. Additional benefits include tuition reimbursement, payroll charity contributions, adoption assistance and optional plans such as legal, critical illness, and hospitalization.
Compensation:
Loram determines compensation based on factors such as skills, competencies, education, and/or experience. Certain positions may be eligible for an annual bonus and paid time off in addition to base compensation.
The pay range for this position is between $50,800-$71,100
This post is also available in: Portuguese (Brazil)
ABOUT
Loram Maintenance of Way, Inc. is a global leader in track maintenance technology, services, and solutions for the railway industry. For over 70 years, Loram has delivered industry-leading innovation through cutting-edge rail grinding, ballast maintenance, and inspection systems — ensuring safer, more reliable, and cost-effective rail operations for customers worldwide.
Headquartered in Hamel, Minnesota, Loram operates in multiple locations across North America and supports Class I, regional, and commuter railroads with a full suite of services. Loram is known for its strong engineering culture, commitment to safety, and dedication to improving the performance of rail infrastructure through advanced technology and field-proven expertise.
Join a company that moves the world — and builds the future of rail.
DESCRIPTION
Job Title: Coordinator, Vehicle Fleet
FLSA Status: Non-Exempt
Department: Fleet Operations
Reports to: Manager, Operations Support Services
GENERAL DESCRIPTION / PURPOSE:
The Coordinator, Vehicle Fleet is an administrative and operation role primarily responsible for oversight of all Loram vehicles including DOT and non-DOT assets. This role serves as the point of contact for all Loram fleet vehicle daily activities for Loram employees and vendors. Scope of role includes day-to-day maintenance of software platforms contracted to support fleet vehicles which may include, but are not limited to vehicle assignments, tracking, licensing, fuel purchases, maintenance, accident repair, safety cameras and DOT rules and logistics.
ESSENTIAL JOB FUNCTIONS:
Program Administration
- Maintain operational oversight of the vendors’ software platforms used to operate and maintain Loram’s vehicle fleet.
- Point of contact for vehicle questions, authorization of service and repairs.
- DOT knowledge of regulations and hours of service, driver logs, knowledge of commercially regulated vehicle standards.
- Ensure vehicles have current registrations and insurance information.
- Provide cost of ownership analytics and capital purchase recommendations
- Responsible for maintaining Loram’s fleet Database.
Communication
- Maintain outside vendor and service provider relationships.
- Communicate clearly and effectively with business unit managers and field employees regarding use of vendor services to ensure the optimal benefit of such services.
- Provide management with monthly operating KPI summary data.
Business Management
- Oversight of fleet vehicle assignments to ensure assets are tracked and accounted for and expenses are assigned to correct cost centers.
- Coordinate movement of new trucks, retiring trucks coming back to Hamel, trucks going in for service and repairs that are located at Hamel.
- Facilitate the end of service of fleet vehicles.
- Oversee DOT compliance and reporting as it relates to the fleet (i.e. inspections, door logo, safety equipment, driver logs). Act as a resource for drivers with DOT compliance questions and represent Loram in the event of external audits.
- Order, distribute and track materials necessary for fleet vehicles, including but not limited to fuel cards, driver guides, electronic toll devices and collision avoidance systems.
- Oversee the administration and operation of Loram vehicle safety features.
- Audit fleet-related invoices for correctness, resolve exceptions, and process for payment utilizing established procedures.
This post is also available in: Portuguese (Brazil)
QUALIFICATIONS
REQUIRED QUALIFICATIONS:
Education: Associate Degree
Experience: 3+ Years knowledge and understanding of fleet operations function. 1+ Years ability to manage multiple work sites and ability to focus on people and safety. 2+ Years ability to make sound business decisions in accordance with Company values, mission and vision. 3+ Years experience with delivering against customer expectations and a high sense of urgency environment that demands safety excellence. 1+ Years experience in leading and motivating teams to drive employee engagement in servicing customers and achievement of objectives.
* 5+ years combination of education and experience with fleet operations may be considered in lieu of degree requirements.
PREFERRED QUALIFICATIONS:
Education: Bachelors Degree in Business Administration
Experience: 2+ Years CDL/DOT experience
Licenses/Certifications: All Railroad Specific Certifications to operate on track. Class A or B driver’s license
PREEMPLOYMENT REQUIREMENTS:
- This position requires successful completion of a pre-employment physical examination and role-specific assessments. Components may include DOT Physical Exam, Regulated (DOT) DS/BAT, Human Performance Evaluation (HPE), and Audiogram.
- Position requires successful completion of an eVerifile/eRailSafe background check as required by Loram’s railroad customers. Ongoing eligibility is subject to compliance with eRailSafe standards.
- Must possess and maintain a valid driver’s license. A Motor Vehicle Record (MVR) check will be conducted upon hire and annually thereafter in accordance with Loram’s Driving Policy.
- Successfully pass a pre-employment drug and alcohol test.
-
A Verification of post-secondary education.
-
Verification of current and prior relevant employment experience, to confirm the candidate meets the minimum required years of experience for the position.
WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- 20% or more travel, including international, using any method of transportation.
- Ability to apply high levels of cognitive, analytical, retention and reasoning.
- Excellent communication skills used within any social context.
- Can stand, sit, walk, reach, balance, stoop, kneel, hear, taste and smell.
- Can see up close, distances, colors and has use of peripheral vision and depth perception.
- Can tolerate variable and sometimes extreme physical conditions during visits or inspections of company equipment in a railroad environment
Equal Opportunity Employer:
Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.
Benefits:
Benefits for this role include a comprehensive package with company-sponsored medical, dental, and vision insurance; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; wellness programs; basic life and AD&D insurance; voluntary life insurance; company paid short-term and long-term disability coverage; 401(k) retirement plan including an employer match of 150% up to the first 6% you contribute to the Plan; Employee Assistance Program (EAP); behavioral health support; and leaves of absence. Additional benefits include tuition reimbursement, payroll charity contributions, adoption assistance and optional plans such as legal, critical illness, and hospitalization.
Compensation:
Loram determines compensation based on factors such as skills, competencies, education, and/or experience. Certain positions may be eligible for an annual bonus and paid time off in addition to base compensation.
The pay range for this position is between $50,800-$71,100
This post is also available in: Portuguese (Brazil)
ABOUT
A Loram South America é uma subsidiária ligada a Loram Maintenance of Way, empresa ferroviária especializada em prestação de serviço e fabricação de máquinas de manutenção de Via Permanente, localizada nos EUA.
Líder no fornecimento de serviços e equipamentos de manutenção de via da América do Norte, atendemos ferrovias Classe I, além shortlines e transporte de passageiros.
Estamos há mais de 60 anos no mercado e hoje possuímos uma das maiores frotas de equipamentos de via permanente na América do Norte, mais de 250 máquinas e de 1.500 colaboradores distribuídos pelo mundo.
DESCRIPTION
Job Title: Coordinator, Vehicle Fleet
FLSA Status: Non-Exempt
Department: Fleet Operations
Reports to: Manager, Operations Support Services
GENERAL DESCRIPTION / PURPOSE:
The Coordinator, Vehicle Fleet is an administrative and operation role primarily responsible for oversight of all Loram vehicles including DOT and non-DOT assets. This role serves as the point of contact for all Loram fleet vehicle daily activities for Loram employees and vendors. Scope of role includes day-to-day maintenance of software platforms contracted to support fleet vehicles which may include, but are not limited to vehicle assignments, tracking, licensing, fuel purchases, maintenance, accident repair, safety cameras and DOT rules and logistics.
ESSENTIAL JOB FUNCTIONS:
Program Administration
- Maintain operational oversight of the vendors’ software platforms used to operate and maintain Loram’s vehicle fleet.
- Point of contact for vehicle questions, authorization of service and repairs.
- DOT knowledge of regulations and hours of service, driver logs, knowledge of commercially regulated vehicle standards.
- Ensure vehicles have current registrations and insurance information.
- Provide cost of ownership analytics and capital purchase recommendations
- Responsible for maintaining Loram’s fleet Database.
Communication
- Maintain outside vendor and service provider relationships.
- Communicate clearly and effectively with business unit managers and field employees regarding use of vendor services to ensure the optimal benefit of such services.
- Provide management with monthly operating KPI summary data.
Business Management
- Oversight of fleet vehicle assignments to ensure assets are tracked and accounted for and expenses are assigned to correct cost centers.
- Coordinate movement of new trucks, retiring trucks coming back to Hamel, trucks going in for service and repairs that are located at Hamel.
- Facilitate the end of service of fleet vehicles.
- Oversee DOT compliance and reporting as it relates to the fleet (i.e. inspections, door logo, safety equipment, driver logs). Act as a resource for drivers with DOT compliance questions and represent Loram in the event of external audits.
- Order, distribute and track materials necessary for fleet vehicles, including but not limited to fuel cards, driver guides, electronic toll devices and collision avoidance systems.
- Oversee the administration and operation of Loram vehicle safety features.
- Audit fleet-related invoices for correctness, resolve exceptions, and process for payment utilizing established procedures.
This post is also available in: Portuguese (Brazil)
QUALIFICATIONS
REQUIRED QUALIFICATIONS:
Education: Associate Degree
Experience: 3+ Years knowledge and understanding of fleet operations function. 1+ Years ability to manage multiple work sites and ability to focus on people and safety. 2+ Years ability to make sound business decisions in accordance with Company values, mission and vision. 3+ Years experience with delivering against customer expectations and a high sense of urgency environment that demands safety excellence. 1+ Years experience in leading and motivating teams to drive employee engagement in servicing customers and achievement of objectives.
* 5+ years combination of education and experience with fleet operations may be considered in lieu of degree requirements.
PREFERRED QUALIFICATIONS:
Education: Bachelors Degree in Business Administration
Experience: 2+ Years CDL/DOT experience
Licenses/Certifications: All Railroad Specific Certifications to operate on track. Class A or B driver’s license
PREEMPLOYMENT REQUIREMENTS:
- This position requires successful completion of a pre-employment physical examination and role-specific assessments. Components may include DOT Physical Exam, Regulated (DOT) DS/BAT, Human Performance Evaluation (HPE), and Audiogram.
- Position requires successful completion of an eVerifile/eRailSafe background check as required by Loram’s railroad customers. Ongoing eligibility is subject to compliance with eRailSafe standards.
- Must possess and maintain a valid driver’s license. A Motor Vehicle Record (MVR) check will be conducted upon hire and annually thereafter in accordance with Loram’s Driving Policy.
- Successfully pass a pre-employment drug and alcohol test.
-
A Verification of post-secondary education.
-
Verification of current and prior relevant employment experience, to confirm the candidate meets the minimum required years of experience for the position.
WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- 20% or more travel, including international, using any method of transportation.
- Ability to apply high levels of cognitive, analytical, retention and reasoning.
- Excellent communication skills used within any social context.
- Can stand, sit, walk, reach, balance, stoop, kneel, hear, taste and smell.
- Can see up close, distances, colors and has use of peripheral vision and depth perception.
- Can tolerate variable and sometimes extreme physical conditions during visits or inspections of company equipment in a railroad environment
Equal Opportunity Employer:
Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.
Benefits:
Benefits for this role include a comprehensive package with company-sponsored medical, dental, and vision insurance; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; wellness programs; basic life and AD&D insurance; voluntary life insurance; company paid short-term and long-term disability coverage; 401(k) retirement plan including an employer match of 150% up to the first 6% you contribute to the Plan; Employee Assistance Program (EAP); behavioral health support; and leaves of absence. Additional benefits include tuition reimbursement, payroll charity contributions, adoption assistance and optional plans such as legal, critical illness, and hospitalization.
Compensation:
Loram determines compensation based on factors such as skills, competencies, education, and/or experience. Certain positions may be eligible for an annual bonus and paid time off in addition to base compensation.
The pay range for this position is between $50,800-$71,100
This post is also available in: Portuguese (Brazil)
ABOUT
Loram Maintenance of Way, Inc. is a global leader in track maintenance technology, services, and solutions for the railway industry. For over 70 years, Loram has delivered industry-leading innovation through cutting-edge rail grinding, ballast maintenance, and inspection systems — ensuring safer, more reliable, and cost-effective rail operations for customers worldwide.
Loram EMEA (Europe, Middle East & Africa) is a subsidiary based in the heart of the RTC located in Derby. Loram EMEA builds, operates and maintains rail grinding vehicles and performs heavy overhauls of railway vehicles from its Derby site. Loram is known for its strong engineering culture, commitment to safety, and dedication to improving the performance of rail infrastructure through advanced technology and field-proven expertise.
This post is also available in: Portuguese (Brazil)
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About the area
Find out more about Hamel, MN
This post is also available in: Portuguese (Brazil)
This post is also available in: Portuguese (Brazil)
Loram is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law.
Loram is committed to protecting the identity and personal information of any potential employee. Loram applicants will only be contacted by Loram employees with an authentic Loram email address ending in @loram.com. We encourage you to verify the identity of any individual who claims to be a member of the Loram team by confirming the email address is @loram.com with no additional characters or letters. We will never request financial information or a financial commitment as part of the recruitment process. If you have a question about the authenticity of any communication claiming to be from Loram, please contact loramrecruiting@loram.com. Reports can be submitted online at www.loram.ethicspoint.com or by calling 1-844-635-4640.
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