Job ID: REF173Z
Job Category: Corporate
Location: Hamel, MN, US
This post is also available in: Portuguese (Brazil)
DESCRIPTION
GENERAL DESCRIPTION / PURPOSE:
The Contract Specialist is responsible for the administration and coordination of the contract activities to provide cross-functional coordination of the inputs required to successfully draft and execute a contract for contract services, aftermarket or OEM business. The role will also provide support in the areas of CRM administration, customer and regulatory compliance, internal and external customer reporting and other projects as assigned.
ESSENTIAL JOB FUNCTIONS:
Contracts Coordination
- Review, analyze, and assist in drafting contracts, amendments, and other contractual documents.
- Ensure contracts comply with company policies, legal policies, and business objectives.
- Coordinate contract approvals and execution processes with internal stakeholders.
- Coordinate with marketing, sales, operations, safety, tax and legal to ensure proposed contract negotiations, revisions or modifications of terms and conditions are acceptable to the stakeholders and accurately reflected in the contract documents.
- Coordinate timely processing and drafting of contract services and OEM contract requests; read and review contract requests, proposals and tender terms and conditions to advise Loram stakeholders of both recommendations and a response to those terms and conditions.
- Provide contract interpretation with an emphasis on interpretation for invoicing.
- Provide analysis required to support all contract management functions.
Information and Records Administration
- Prepare and provide all internal and external communications and documentation required for contract services and customer service contracts. Examples include sending forms, setting up LCP Tracker, apprentice, intent and affidavit documentation for prevailing wage projects, completing the prevailing wage checklist to ensure accurate and compliant execution of services and sending out contract summaries to customer and Loram stakeholders.
- Meet with internal Loram stakeholders to ensure understanding of contract details and requirements to ensure compliance to executed contracts.
- Establish supporting documents to ensure compliance to existing customer contracts. Examples include lien releases, subcontractor documentation, state/federal wage documentation, gathering information from various departments to complete documentations.
- Administer and provide internal support for CRM requirements and activities. Creation of new customers in CRM (DNBi reports, parent/child etc.); Updating CRM with new and historical contract information, documentation of rates; setting up activity sequence numbers
Reporting
- Track contract milestones, deliverables, obligations, and renewal deadlines.
- Generate reports and provide insights related to contract performance, compliance, and obligations.
- Assist in improving contract management processes, templates, and systems.
- Identify, develop and maintain all internal and external reports to support the department and Loram customers, including managing the customer portal.
- Administer the quoting, terms and conditions of prevailing wages/dispensation in Loram contracts.
- Administer Loram’s contract, customer and regulatory compliance documentation.
- Administer the annual CPIU contract rate increases and communicate the increases to the customers in a timely manner.
BEHAVIORAL COMPETENCIES:
- Planning and Organizing
- Priority Setting
- High Impact Communication
- Organizational Ability
- Work Standards
- Values Based Leadership
This post is also available in: Portuguese (Brazil)
QUALIFICATIONS
REQUIRED QUALIFICATIONS:
Education: Bachelors Degree in Marketing and/or Accounting
Experience: 3+ Years Related experience in marketing, accounting or project management preferred
*Or equivalent combination of education and experience
PREFERRED QUALIFICATIONS:
Licenses/Certifications: Maintain Railroad Certifications
Experience: Prevailing wage requirements and compliance.
PRE-EMPLOYMENT REQUIREMENTS:
This position requires successful completion of the following:
- Social Security Verification: The individual’s name must correspond to their Social Security number and date of birth.
- Nationwide, federal and state, multi-county criminal background check. Up to a seven year history is considered.
- Drug and Alcohol Testing: All applicants must successfully pass a pre-employment drug and alcohol test. Employees in safety-sensitive positions are subject to random, reasonable suspicion, and post-incident drug and/or alcohol testing in compliance with federal regulations and company policy.
- Employment Verification: Current and prior relevant employment experience will be verified to confirm the candidate meets the minimum required years of experience for the position.
- Education Verification: Post-secondary education at the associate degree level or higher will be verified, including degree(s) earned and dates of completion.
WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Office deskwork, requiring sitting, walking, using phone & computer
- May lift up to 30 lbs. occasionally
- Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment.
Equal Opportunity Employer:
Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.
Benefits:
Benefits for this role include a comprehensive package with company-sponsored medical, dental, and vision insurance; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; wellness programs; basic life and AD&D insurance; voluntary life insurance; company paid short-term and long-term disability coverage; 401(k) retirement plan including an employer match of 150% up to the first 6% you contribute to the Plan; Employee Assistance Program (EAP); behavioral health support; and leaves of absence. Additional benefits include tuition reimbursement, payroll charity contributions, adoption assistance and optional plans such as legal, critical illness, and hospitalization.
Compensation:
Loram determines compensation based on factors such as skills, competencies, education, and/or experience. Certain positions may be eligible for an annual bonus and paid time off in addition to base compensation.
The pay range for this position is between $66,600-$96,600
This post is also available in: Portuguese (Brazil)
ABOUT
Loram Maintenance of Way, Inc. is a global leader in track maintenance technology, services, and solutions for the railway industry. For over 70 years, Loram has delivered industry-leading innovation through cutting-edge rail grinding, ballast maintenance, and inspection systems — ensuring safer, more reliable, and cost-effective rail operations for customers worldwide.
Headquartered in Hamel, Minnesota, Loram operates in multiple locations across North America and supports Class I, regional, and commuter railroads with a full suite of services. Loram is known for its strong engineering culture, commitment to safety, and dedication to improving the performance of rail infrastructure through advanced technology and field-proven expertise.
Join a company that moves the world — and builds the future of rail.
DESCRIPTION
GENERAL DESCRIPTION / PURPOSE:
The Contract Specialist is responsible for the administration and coordination of the contract activities to provide cross-functional coordination of the inputs required to successfully draft and execute a contract for contract services, aftermarket or OEM business. The role will also provide support in the areas of CRM administration, customer and regulatory compliance, internal and external customer reporting and other projects as assigned.
ESSENTIAL JOB FUNCTIONS:
Contracts Coordination
- Review, analyze, and assist in drafting contracts, amendments, and other contractual documents.
- Ensure contracts comply with company policies, legal policies, and business objectives.
- Coordinate contract approvals and execution processes with internal stakeholders.
- Coordinate with marketing, sales, operations, safety, tax and legal to ensure proposed contract negotiations, revisions or modifications of terms and conditions are acceptable to the stakeholders and accurately reflected in the contract documents.
- Coordinate timely processing and drafting of contract services and OEM contract requests; read and review contract requests, proposals and tender terms and conditions to advise Loram stakeholders of both recommendations and a response to those terms and conditions.
- Provide contract interpretation with an emphasis on interpretation for invoicing.
- Provide analysis required to support all contract management functions.
Information and Records Administration
- Prepare and provide all internal and external communications and documentation required for contract services and customer service contracts. Examples include sending forms, setting up LCP Tracker, apprentice, intent and affidavit documentation for prevailing wage projects, completing the prevailing wage checklist to ensure accurate and compliant execution of services and sending out contract summaries to customer and Loram stakeholders.
- Meet with internal Loram stakeholders to ensure understanding of contract details and requirements to ensure compliance to executed contracts.
- Establish supporting documents to ensure compliance to existing customer contracts. Examples include lien releases, subcontractor documentation, state/federal wage documentation, gathering information from various departments to complete documentations.
- Administer and provide internal support for CRM requirements and activities. Creation of new customers in CRM (DNBi reports, parent/child etc.); Updating CRM with new and historical contract information, documentation of rates; setting up activity sequence numbers
Reporting
- Track contract milestones, deliverables, obligations, and renewal deadlines.
- Generate reports and provide insights related to contract performance, compliance, and obligations.
- Assist in improving contract management processes, templates, and systems.
- Identify, develop and maintain all internal and external reports to support the department and Loram customers, including managing the customer portal.
- Administer the quoting, terms and conditions of prevailing wages/dispensation in Loram contracts.
- Administer Loram’s contract, customer and regulatory compliance documentation.
- Administer the annual CPIU contract rate increases and communicate the increases to the customers in a timely manner.
BEHAVIORAL COMPETENCIES:
- Planning and Organizing
- Priority Setting
- High Impact Communication
- Organizational Ability
- Work Standards
- Values Based Leadership
This post is also available in: Portuguese (Brazil)
QUALIFICATIONS
REQUIRED QUALIFICATIONS:
Education: Bachelors Degree in Marketing and/or Accounting
Experience: 3+ Years Related experience in marketing, accounting or project management preferred
*Or equivalent combination of education and experience
PREFERRED QUALIFICATIONS:
Licenses/Certifications: Maintain Railroad Certifications
Experience: Prevailing wage requirements and compliance.
PRE-EMPLOYMENT REQUIREMENTS:
This position requires successful completion of the following:
- Social Security Verification: The individual’s name must correspond to their Social Security number and date of birth.
- Nationwide, federal and state, multi-county criminal background check. Up to a seven year history is considered.
- Drug and Alcohol Testing: All applicants must successfully pass a pre-employment drug and alcohol test. Employees in safety-sensitive positions are subject to random, reasonable suspicion, and post-incident drug and/or alcohol testing in compliance with federal regulations and company policy.
- Employment Verification: Current and prior relevant employment experience will be verified to confirm the candidate meets the minimum required years of experience for the position.
- Education Verification: Post-secondary education at the associate degree level or higher will be verified, including degree(s) earned and dates of completion.
WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Office deskwork, requiring sitting, walking, using phone & computer
- May lift up to 30 lbs. occasionally
- Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment.
Equal Opportunity Employer:
Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.
Benefits:
Benefits for this role include a comprehensive package with company-sponsored medical, dental, and vision insurance; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; wellness programs; basic life and AD&D insurance; voluntary life insurance; company paid short-term and long-term disability coverage; 401(k) retirement plan including an employer match of 150% up to the first 6% you contribute to the Plan; Employee Assistance Program (EAP); behavioral health support; and leaves of absence. Additional benefits include tuition reimbursement, payroll charity contributions, adoption assistance and optional plans such as legal, critical illness, and hospitalization.
Compensation:
Loram determines compensation based on factors such as skills, competencies, education, and/or experience. Certain positions may be eligible for an annual bonus and paid time off in addition to base compensation.
The pay range for this position is between $66,600-$96,600
This post is also available in: Portuguese (Brazil)
ABOUT
A Loram South America é uma subsidiária ligada a Loram Maintenance of Way, empresa ferroviária especializada em prestação de serviço e fabricação de máquinas de manutenção de Via Permanente, localizada nos EUA.
Líder no fornecimento de serviços e equipamentos de manutenção de via da América do Norte, atendemos ferrovias Classe I, além shortlines e transporte de passageiros.
Estamos há mais de 60 anos no mercado e hoje possuímos uma das maiores frotas de equipamentos de via permanente na América do Norte, mais de 250 máquinas e de 1.500 colaboradores distribuídos pelo mundo.
DESCRIPTION
GENERAL DESCRIPTION / PURPOSE:
The Contract Specialist is responsible for the administration and coordination of the contract activities to provide cross-functional coordination of the inputs required to successfully draft and execute a contract for contract services, aftermarket or OEM business. The role will also provide support in the areas of CRM administration, customer and regulatory compliance, internal and external customer reporting and other projects as assigned.
ESSENTIAL JOB FUNCTIONS:
Contracts Coordination
- Review, analyze, and assist in drafting contracts, amendments, and other contractual documents.
- Ensure contracts comply with company policies, legal policies, and business objectives.
- Coordinate contract approvals and execution processes with internal stakeholders.
- Coordinate with marketing, sales, operations, safety, tax and legal to ensure proposed contract negotiations, revisions or modifications of terms and conditions are acceptable to the stakeholders and accurately reflected in the contract documents.
- Coordinate timely processing and drafting of contract services and OEM contract requests; read and review contract requests, proposals and tender terms and conditions to advise Loram stakeholders of both recommendations and a response to those terms and conditions.
- Provide contract interpretation with an emphasis on interpretation for invoicing.
- Provide analysis required to support all contract management functions.
Information and Records Administration
- Prepare and provide all internal and external communications and documentation required for contract services and customer service contracts. Examples include sending forms, setting up LCP Tracker, apprentice, intent and affidavit documentation for prevailing wage projects, completing the prevailing wage checklist to ensure accurate and compliant execution of services and sending out contract summaries to customer and Loram stakeholders.
- Meet with internal Loram stakeholders to ensure understanding of contract details and requirements to ensure compliance to executed contracts.
- Establish supporting documents to ensure compliance to existing customer contracts. Examples include lien releases, subcontractor documentation, state/federal wage documentation, gathering information from various departments to complete documentations.
- Administer and provide internal support for CRM requirements and activities. Creation of new customers in CRM (DNBi reports, parent/child etc.); Updating CRM with new and historical contract information, documentation of rates; setting up activity sequence numbers
Reporting
- Track contract milestones, deliverables, obligations, and renewal deadlines.
- Generate reports and provide insights related to contract performance, compliance, and obligations.
- Assist in improving contract management processes, templates, and systems.
- Identify, develop and maintain all internal and external reports to support the department and Loram customers, including managing the customer portal.
- Administer the quoting, terms and conditions of prevailing wages/dispensation in Loram contracts.
- Administer Loram’s contract, customer and regulatory compliance documentation.
- Administer the annual CPIU contract rate increases and communicate the increases to the customers in a timely manner.
BEHAVIORAL COMPETENCIES:
- Planning and Organizing
- Priority Setting
- High Impact Communication
- Organizational Ability
- Work Standards
- Values Based Leadership
This post is also available in: Portuguese (Brazil)
QUALIFICATIONS
REQUIRED QUALIFICATIONS:
Education: Bachelors Degree in Marketing and/or Accounting
Experience: 3+ Years Related experience in marketing, accounting or project management preferred
*Or equivalent combination of education and experience
PREFERRED QUALIFICATIONS:
Licenses/Certifications: Maintain Railroad Certifications
Experience: Prevailing wage requirements and compliance.
PRE-EMPLOYMENT REQUIREMENTS:
This position requires successful completion of the following:
- Social Security Verification: The individual’s name must correspond to their Social Security number and date of birth.
- Nationwide, federal and state, multi-county criminal background check. Up to a seven year history is considered.
- Drug and Alcohol Testing: All applicants must successfully pass a pre-employment drug and alcohol test. Employees in safety-sensitive positions are subject to random, reasonable suspicion, and post-incident drug and/or alcohol testing in compliance with federal regulations and company policy.
- Employment Verification: Current and prior relevant employment experience will be verified to confirm the candidate meets the minimum required years of experience for the position.
- Education Verification: Post-secondary education at the associate degree level or higher will be verified, including degree(s) earned and dates of completion.
WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Office deskwork, requiring sitting, walking, using phone & computer
- May lift up to 30 lbs. occasionally
- Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment.
Equal Opportunity Employer:
Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.
Benefits:
Benefits for this role include a comprehensive package with company-sponsored medical, dental, and vision insurance; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; wellness programs; basic life and AD&D insurance; voluntary life insurance; company paid short-term and long-term disability coverage; 401(k) retirement plan including an employer match of 150% up to the first 6% you contribute to the Plan; Employee Assistance Program (EAP); behavioral health support; and leaves of absence. Additional benefits include tuition reimbursement, payroll charity contributions, adoption assistance and optional plans such as legal, critical illness, and hospitalization.
Compensation:
Loram determines compensation based on factors such as skills, competencies, education, and/or experience. Certain positions may be eligible for an annual bonus and paid time off in addition to base compensation.
The pay range for this position is between $66,600-$96,600
This post is also available in: Portuguese (Brazil)
ABOUT
Loram Maintenance of Way, Inc. is a global leader in track maintenance technology, services, and solutions for the railway industry. For over 70 years, Loram has delivered industry-leading innovation through cutting-edge rail grinding, ballast maintenance, and inspection systems — ensuring safer, more reliable, and cost-effective rail operations for customers worldwide.
Loram EMEA (Europe, Middle East & Africa) is a subsidiary based in the heart of the RTC located in Derby. Loram EMEA builds, operates and maintains rail grinding vehicles and performs heavy overhauls of railway vehicles from its Derby site. Loram is known for its strong engineering culture, commitment to safety, and dedication to improving the performance of rail infrastructure through advanced technology and field-proven expertise.
This post is also available in: Portuguese (Brazil)
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About the area
Find out more about Hamel, MN
This post is also available in: Portuguese (Brazil)
This post is also available in: Portuguese (Brazil)
Loram is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law.
Loram is committed to protecting the identity and personal information of any potential employee. Loram applicants will only be contacted by Loram employees with an authentic Loram email address ending in @loram.com. We encourage you to verify the identity of any individual who claims to be a member of the Loram team by confirming the email address is @loram.com with no additional characters or letters. We will never request financial information or a financial commitment as part of the recruitment process. If you have a question about the authenticity of any communication claiming to be from Loram, please contact loramrecruiting@loram.com. Reports can be submitted online at www.loram.ethicspoint.com or by calling 1-844-635-4640.
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