ID da Vaga: REF200U
Categoria da Vaga: Corporate
Localização: Bengaluru, IN
This post is also available in: Inglês
Descrição
GENERAL DESCRIPTION / PURPOSE:
The Administrative Specialist provides direct support to the Human Resources Manager. The Administrative Specialist will manage schedules, coordinate meetings, manage confidential and sensitive correspondence, prepare reports and presentations, facilitate communication between the Department Leader and internal/external stakeholders, and manage multiple priorities in a fast-paced environment.
ESSENTIAL JOB FUNCTIONS:
Functional & Technical Skills
- Provide comprehensive administrative support managing calendars, scheduling meetings, and coordinating travel arrangements.
- Serve as the primary point of contact for internal and external stakeholders on behalf of the Department Leader.
- Prepare and edit correspondence, reports, presentations, and other documents including materials to support boards, committees, or customers interacting with this department.
- Organize and maintain files, records, and department related documentation, ensuring confidentiality and compliance with company policies.
- Assist in coordinating department and company-wide initiatives, events, and projects as directed by the Department Leader.
- Screen and prioritize emails, phone calls, and requests, ensuring timely follow-up.
- Conduct research and compile data for reports and presentations.
- Manage expense reports, invoices, and budget tracking for the Department Leader and the broader department as needed.
- Collaborate with other department administrative personnel to facilitate communication and workflow efficiency.
- Works with HR Business Partners to maintain security of department personnel information.
- Works on department related projects as a resource for document creation and other materials.
- Create and deliver professional correspondence internal to Loram as well as external on behalf of the Department Leader.
- Facilitate contract personnel requisitions; reconcile timecards, emailing vendor, reconciling invoice to purchase order.
- Assist and coordinate with the onboarding process of new department employees.
- Maintain inventory and order department office supplies and safety PPE, where appropriate.
- Additional duties as needed.
BEHAVIORAL COMPETENCIES:
- Values Based
- Adaptability
- Flexibility
- Peer Relationships
- High Impact Communication
- Action Oriented
- Planning and Organizing
- Building Customer Loyalty
This post is also available in: Inglês
Qualificações
REQUIRED QUALIFICATIONS:
Education:
- Bachelor’s Degree In related field
Experience:
- 5+ Years’ experience supporting a high-level leader position
- Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
- Excellent organizational skills with the ability to multitask and prioritize in a fast-paced environment.
- Strong attention to detail and accuracy.
- Discretion and ability to manage confidential information with integrity.
- Exceptional written, verbal, and interpersonal communication skills.
- Ability to work independently with minimal supervision.
- Anticipate needs proactively.
- Strong problem-solving skills.
- Customer service-oriented mindset.
PREFERRED QUALIFICATIONS:
Education:
- Bachelor’s degree in related field.
Experience:
- 5+ Years’ previous experience in department-specific area.
- 1+ Years’ highly proficient, advanced technical knowledge of MS Office applications, including Word, PowerPoint, MS Teams.
- Experience with department related software and systems to support the business.
WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Office deskwork, requiring sitting, walking, using phone & computer.
- May lift up to 30 lbs. occasionally.
- May be required to work overtime occasionally based on workload and deadlines.
- Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment.
Equal Opportunity Employer:
Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.
This post is also available in: Inglês
Sobre
Loram Maintenance of Way, Inc. é líder global em tecnologia, serviços e soluções para manutenção de trilhos na indústria ferroviária. Há mais de 70 anos, a Loram entrega inovação de ponta por meio de sistemas avançados de esmerilhamento de trilhos, manutenção de lastro e inspeção — garantindo operações ferroviárias mais seguras, confiáveis e econômicas para clientes em todo o mundo.
Com sede em Hamel, Minnesota, a Loram atua em diversos locais na América do Norte e atende ferrovias de Classe I, regionais e de transporte urbano com um portfólio completo de serviços. A Loram é reconhecida por sua forte cultura de engenharia, compromisso com a segurança e dedicação em melhorar o desempenho da infraestrutura ferroviária por meio de tecnologia avançada e expertise comprovada em campo.
Junte-se a uma empresa que movimenta o mundo — e constrói o futuro dos trilhos.
Descrição
GENERAL DESCRIPTION / PURPOSE:
The Administrative Specialist provides direct support to the Human Resources Manager. The Administrative Specialist will manage schedules, coordinate meetings, manage confidential and sensitive correspondence, prepare reports and presentations, facilitate communication between the Department Leader and internal/external stakeholders, and manage multiple priorities in a fast-paced environment.
ESSENTIAL JOB FUNCTIONS:
Functional & Technical Skills
- Provide comprehensive administrative support managing calendars, scheduling meetings, and coordinating travel arrangements.
- Serve as the primary point of contact for internal and external stakeholders on behalf of the Department Leader.
- Prepare and edit correspondence, reports, presentations, and other documents including materials to support boards, committees, or customers interacting with this department.
- Organize and maintain files, records, and department related documentation, ensuring confidentiality and compliance with company policies.
- Assist in coordinating department and company-wide initiatives, events, and projects as directed by the Department Leader.
- Screen and prioritize emails, phone calls, and requests, ensuring timely follow-up.
- Conduct research and compile data for reports and presentations.
- Manage expense reports, invoices, and budget tracking for the Department Leader and the broader department as needed.
- Collaborate with other department administrative personnel to facilitate communication and workflow efficiency.
- Works with HR Business Partners to maintain security of department personnel information.
- Works on department related projects as a resource for document creation and other materials.
- Create and deliver professional correspondence internal to Loram as well as external on behalf of the Department Leader.
- Facilitate contract personnel requisitions; reconcile timecards, emailing vendor, reconciling invoice to purchase order.
- Assist and coordinate with the onboarding process of new department employees.
- Maintain inventory and order department office supplies and safety PPE, where appropriate.
- Additional duties as needed.
BEHAVIORAL COMPETENCIES:
- Values Based
- Adaptability
- Flexibility
- Peer Relationships
- High Impact Communication
- Action Oriented
- Planning and Organizing
- Building Customer Loyalty
This post is also available in: Inglês
Qualificações
REQUIRED QUALIFICATIONS:
Education:
- Bachelor’s Degree In related field
Experience:
- 5+ Years’ experience supporting a high-level leader position
- Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
- Excellent organizational skills with the ability to multitask and prioritize in a fast-paced environment.
- Strong attention to detail and accuracy.
- Discretion and ability to manage confidential information with integrity.
- Exceptional written, verbal, and interpersonal communication skills.
- Ability to work independently with minimal supervision.
- Anticipate needs proactively.
- Strong problem-solving skills.
- Customer service-oriented mindset.
PREFERRED QUALIFICATIONS:
Education:
- Bachelor’s degree in related field.
Experience:
- 5+ Years’ previous experience in department-specific area.
- 1+ Years’ highly proficient, advanced technical knowledge of MS Office applications, including Word, PowerPoint, MS Teams.
- Experience with department related software and systems to support the business.
WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Office deskwork, requiring sitting, walking, using phone & computer.
- May lift up to 30 lbs. occasionally.
- May be required to work overtime occasionally based on workload and deadlines.
- Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment.
Equal Opportunity Employer:
Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.
This post is also available in: Inglês
Sobre
Loram Maintenance of Way, Inc. é líder global em tecnologia, serviços e soluções para manutenção de trilhos na indústria ferroviária. Há mais de 70 anos, a Loram entrega inovação de ponta por meio de sistemas avançados de esmerilhamento de trilhos, manutenção de lastro e inspeção — garantindo operações ferroviárias mais seguras, confiáveis e econômicas para clientes em todo o mundo.Com sede em Hamel, Minnesota, a Loram atua em diversos locais na América do Norte e atende ferrovias de Classe I, regionais e de transporte urbano com um portfólio completo de serviços. A Loram é reconhecida por sua forte cultura de engenharia, compromisso com a segurança e dedicação em melhorar o desempenho da infraestrutura ferroviária por meio de tecnologia avançada e expertise comprovada em campo.
Junte-se a uma empresa que movimenta o mundo — e constrói o futuro dos trilhos.
Descrição
GENERAL DESCRIPTION / PURPOSE:
The Administrative Specialist provides direct support to the Human Resources Manager. The Administrative Specialist will manage schedules, coordinate meetings, manage confidential and sensitive correspondence, prepare reports and presentations, facilitate communication between the Department Leader and internal/external stakeholders, and manage multiple priorities in a fast-paced environment.
ESSENTIAL JOB FUNCTIONS:
Functional & Technical Skills
- Provide comprehensive administrative support managing calendars, scheduling meetings, and coordinating travel arrangements.
- Serve as the primary point of contact for internal and external stakeholders on behalf of the Department Leader.
- Prepare and edit correspondence, reports, presentations, and other documents including materials to support boards, committees, or customers interacting with this department.
- Organize and maintain files, records, and department related documentation, ensuring confidentiality and compliance with company policies.
- Assist in coordinating department and company-wide initiatives, events, and projects as directed by the Department Leader.
- Screen and prioritize emails, phone calls, and requests, ensuring timely follow-up.
- Conduct research and compile data for reports and presentations.
- Manage expense reports, invoices, and budget tracking for the Department Leader and the broader department as needed.
- Collaborate with other department administrative personnel to facilitate communication and workflow efficiency.
- Works with HR Business Partners to maintain security of department personnel information.
- Works on department related projects as a resource for document creation and other materials.
- Create and deliver professional correspondence internal to Loram as well as external on behalf of the Department Leader.
- Facilitate contract personnel requisitions; reconcile timecards, emailing vendor, reconciling invoice to purchase order.
- Assist and coordinate with the onboarding process of new department employees.
- Maintain inventory and order department office supplies and safety PPE, where appropriate.
- Additional duties as needed.
BEHAVIORAL COMPETENCIES:
- Values Based
- Adaptability
- Flexibility
- Peer Relationships
- High Impact Communication
- Action Oriented
- Planning and Organizing
- Building Customer Loyalty
This post is also available in: Inglês
Qualificações
REQUIRED QUALIFICATIONS:
Education:
- Bachelor’s Degree In related field
Experience:
- 5+ Years’ experience supporting a high-level leader position
- Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
- Excellent organizational skills with the ability to multitask and prioritize in a fast-paced environment.
- Strong attention to detail and accuracy.
- Discretion and ability to manage confidential information with integrity.
- Exceptional written, verbal, and interpersonal communication skills.
- Ability to work independently with minimal supervision.
- Anticipate needs proactively.
- Strong problem-solving skills.
- Customer service-oriented mindset.
PREFERRED QUALIFICATIONS:
Education:
- Bachelor’s degree in related field.
Experience:
- 5+ Years’ previous experience in department-specific area.
- 1+ Years’ highly proficient, advanced technical knowledge of MS Office applications, including Word, PowerPoint, MS Teams.
- Experience with department related software and systems to support the business.
WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Office deskwork, requiring sitting, walking, using phone & computer.
- May lift up to 30 lbs. occasionally.
- May be required to work overtime occasionally based on workload and deadlines.
- Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment.
Equal Opportunity Employer:
Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.
This post is also available in: Inglês
Sobre
Loram Maintenance of Way, Inc. é líder global em tecnologia, serviços e soluções para manutenção de trilhos na indústria ferroviária. Há mais de 70 anos, a Loram entrega inovação de ponta por meio de sistemas avançados de esmerilhamento de trilhos, manutenção de lastro e inspeção — garantindo operações ferroviárias mais seguras, confiáveis e econômicas para clientes em todo o mundo.Com sede em Hamel, Minnesota, a Loram atua em diversos locais na América do Norte e atende ferrovias de Classe I, regionais e de transporte urbano com um portfólio completo de serviços. A Loram é reconhecida por sua forte cultura de engenharia, compromisso com a segurança e dedicação em melhorar o desempenho da infraestrutura ferroviária por meio de tecnologia avançada e expertise comprovada em campo.
Junte-se a uma empresa que movimenta o mundo — e constrói o futuro dos trilhos.
This post is also available in: Inglês
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This post is also available in: Inglês
This post is also available in: Inglês
A Loram é um empregador que oferece igualdade de oportunidades e tomará todas as decisões relacionadas ao emprego sem considerar raça, cor, religião, crença, sexo, orientação sexual, identidade de gênero, origem nacional, idade, deficiência, estado civil, situação familiar, situação em relação à assistência pública, participação ou atividade em comissão local, status de veterano protegido ou qualquer outro status protegido pela legislação aplicável
A Loram está comprometida em proteger a identidade e as informações pessoais de qualquer potencial colaborador. Os candidatos à Loram serão contatados apenas por funcionários da Loram utilizando um endereço de e-mail autêntico da Loram, terminando em @loram.com. Incentivamos você a verificar a identidade de qualquer pessoa que afirme fazer parte da equipe Loram, confirmando que o endereço de e-mail é @loram.com, sem caracteres ou letras adicionais. Nunca solicitaremos informações financeiras ou qualquer tipo de compromisso financeiro como parte do processo de recrutamento. Se você tiver dúvidas sobre a autenticidade de qualquer comunicação que alegue ser da Loram, entre em contato pelo e-mail loramrecruiting@loram.com. Relatos podem ser enviados online em www.loram.ethicspoint.com ou pelo telefone 1-844-635-4640.
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