Job ID: REF237V
Job Category: Corporate
Location: Hamel, MN, US
This post is also available in: Portuguese (Brazil)
DESCRIPTION
Job Title: Sr. Payroll Specialist
FLSA Status: Exempt
Department: Human Resources
Reports to: Manager, Payroll and HRIS
GENERAL DESCRIPTION / PURPOSE:
The Sr. Payroll Specialist is responsible for the execution of U.S. and Canadian payroll, ensuring accurate, timely, and compliant payroll delivery aligned with established processes and controls. This role operates within the Total Rewards function and partners closely with HRIS, Finance, and external providers to ensure data integrity, audit readiness, and consistent payroll outcomes. The position includes ownership of complex payroll calculations and coordination activities, including prevailing wage compliance, flexible work week calculations, and support for tax equalization processes in partnership with Global Mobility. This role is accountable for identifying, resolving, and preventing payroll errors and compliance risks, and is expected to independently assess payroll inputs, challenge inconsistencies, and ensure accurate payroll outcomes. This position plays an integral role in maintaining the quality and consistency of HR services in alignment with Loram’s ICARE values.
ESSENTIAL JOB FUNCTIONS:
- Execute end-to-end payroll processing for U.S. and Canadian employees in alignment with established schedules, controls, and compliance requirements
- Perform payroll validation, audit checks, and issue resolution prior to and following payroll processing to ensure accuracy and completeness
- Administer and validate complex payroll calculations, including prevailing wage compliance, flexible work week (FWW) calculations, and multi-jurisdictional earnings and tax treatment
- Independently review and validate payroll inputs, with authority to escalate, reject, or halt payroll processing when inaccuracies or compliance risks are identified
- Support tax equalization and hypothetical tax calculations in coordination with the Global Mobility Specialist
- Coordinate with HRIS, Finance, and system providers to ensure accurate payroll inputs, calculations, and outputs
- Maintain payroll documentation, audit trails, and control processes to support regulatory compliance and internal audit standards
- Respond to payroll-related inquiries from employees, managers, and HR with accurate and timely guidance
- Identify root causes of payroll errors and process breakdowns, and implement corrective actions to improve accuracy, control, and scalability
- Support payroll processing stabilization, system enhancements, and testing within Dayforce and related systems
This post is also available in: Portuguese (Brazil)
QUALIFICATIONS
REQUIRED QUALIFICATIONS:
Education:
- Bachelor’s degree in Accounting, Finance, Human Resources, Business, or related field or equivalent experience.
Experience:
- 5+ years of payroll processing experience, including multi-state payroll
- Experience with Canadian payroll or cross-border payroll considerations
- Demonstrated experience handling complex payroll calculations and compliance requirements.
Knowledge, Skills, and Abilities:
- Strong knowledge of U.S. payroll regulations, taxation, and wage/hour requirements
- Working knowledge of Canadian payroll fundamentals (CRA, provincial requirements)
- Experience with prevailing wage rules and complex earnings calculations
- Understanding of payroll impacts related to global mobility (tax equalization, hypo tax)
- Experience with payroll systems (Dayforce preferred)
- Strong analytical and problem-solving capability
- High attention to detail with ability to manage time-sensitive processes
- Ability to manage multiple priorities in a fast-paced environment
- Strong communication and cross-functional collaboration skills
- Ability to maintain strict confidentiality and data integrity
*9+ years combination of education and experience in payroll administration also acceptable
Preferred Qualifications, Licenses/Certifications:
- Certified Payroll Professional (CPP)
- Experience supporting project-based or field-based workforce environments
- Exposure to multi-country payroll environments
PRE-EMPLOYMENT REQUIREMENTS:
This position requires successful completion of the following:
- Social Security Verification: The individual’s name must correspond to their Social Security number and date of birth.
- Nationwide, federal and state, multi-county criminal background check. Up to a seven-year history is considered.
- Drug and Alcohol Testing: All applicants must successfully pass a pre-employment drug and alcohol test. Employees in safety-sensitive positions are subject to random, reasonable suspicion, and post-incident drug and/or alcohol testing in compliance with federal regulations and company policy.
- Employment Verification: Current and prior relevant employment experience will be verified to confirm the candidate meets the minimum required years of experience for the position.
- Education Verification: Post-secondary education at the associate degree level or higher will be verified, including degree(s) earned and dates of completion.
WORKING CONDITIONS:
The physical demands described here are representative of those that an employee must meet to perform the essential functions of this role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Office deskwork, requiring sitting, walking, and regular use of phone and computer
- Occasional lifting up to 30 lbs.
- 5% or more travel expected
- Ability to tolerate variable and sometimes challenging conditions during site visits or inspections of company equipment in a railroad environment
Equal Opportunity Employer:
Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.
Benefits:
Benefits for this role include a comprehensive package with company-sponsored medical, dental, and vision insurance; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; wellness programs; basic life and AD&D insurance; voluntary life insurance; company paid short-term and long-term disability coverage; 401(k) retirement plan including an employer match of 150% up to the first 6% you contribute to the Plan; Employee Assistance Program (EAP); behavioral health support; and leaves of absence. Additional benefits include tuition reimbursement, payroll charity contributions, adoption assistance and optional plans such as legal, critical illness, and hospitalization.
Compensation:
Loram determines compensation based on factors such as skills, competencies, education, and/or experience. Certain positions may be eligible for an annual bonus and paid time off in addition to base compensation.
The pay range for this position is between $81,300-$121,800
This post is also available in: Portuguese (Brazil)
ABOUT
Loram Maintenance of Way, Inc. is a global leader in track maintenance technology, services, and solutions for the railway industry. For over 70 years, Loram has delivered industry-leading innovation through cutting-edge rail grinding, ballast maintenance, and inspection systems — ensuring safer, more reliable, and cost-effective rail operations for customers worldwide.
Headquartered in Hamel, Minnesota, Loram operates in multiple locations across North America and supports Class I, regional, and commuter railroads with a full suite of services. Loram is known for its strong engineering culture, commitment to safety, and dedication to improving the performance of rail infrastructure through advanced technology and field-proven expertise.
Join a company that moves the world — and builds the future of rail.
DESCRIPTION
Job Title: Sr. Payroll Specialist
FLSA Status: Exempt
Department: Human Resources
Reports to: Manager, Payroll and HRIS
GENERAL DESCRIPTION / PURPOSE:
The Sr. Payroll Specialist is responsible for the execution of U.S. and Canadian payroll, ensuring accurate, timely, and compliant payroll delivery aligned with established processes and controls. This role operates within the Total Rewards function and partners closely with HRIS, Finance, and external providers to ensure data integrity, audit readiness, and consistent payroll outcomes. The position includes ownership of complex payroll calculations and coordination activities, including prevailing wage compliance, flexible work week calculations, and support for tax equalization processes in partnership with Global Mobility. This role is accountable for identifying, resolving, and preventing payroll errors and compliance risks, and is expected to independently assess payroll inputs, challenge inconsistencies, and ensure accurate payroll outcomes. This position plays an integral role in maintaining the quality and consistency of HR services in alignment with Loram’s ICARE values.
ESSENTIAL JOB FUNCTIONS:
- Execute end-to-end payroll processing for U.S. and Canadian employees in alignment with established schedules, controls, and compliance requirements
- Perform payroll validation, audit checks, and issue resolution prior to and following payroll processing to ensure accuracy and completeness
- Administer and validate complex payroll calculations, including prevailing wage compliance, flexible work week (FWW) calculations, and multi-jurisdictional earnings and tax treatment
- Independently review and validate payroll inputs, with authority to escalate, reject, or halt payroll processing when inaccuracies or compliance risks are identified
- Support tax equalization and hypothetical tax calculations in coordination with the Global Mobility Specialist
- Coordinate with HRIS, Finance, and system providers to ensure accurate payroll inputs, calculations, and outputs
- Maintain payroll documentation, audit trails, and control processes to support regulatory compliance and internal audit standards
- Respond to payroll-related inquiries from employees, managers, and HR with accurate and timely guidance
- Identify root causes of payroll errors and process breakdowns, and implement corrective actions to improve accuracy, control, and scalability
- Support payroll processing stabilization, system enhancements, and testing within Dayforce and related systems
This post is also available in: Portuguese (Brazil)
QUALIFICATIONS
REQUIRED QUALIFICATIONS:
Education:
- Bachelor’s degree in Accounting, Finance, Human Resources, Business, or related field or equivalent experience.
Experience:
- 5+ years of payroll processing experience, including multi-state payroll
- Experience with Canadian payroll or cross-border payroll considerations
- Demonstrated experience handling complex payroll calculations and compliance requirements.
Knowledge, Skills, and Abilities:
- Strong knowledge of U.S. payroll regulations, taxation, and wage/hour requirements
- Working knowledge of Canadian payroll fundamentals (CRA, provincial requirements)
- Experience with prevailing wage rules and complex earnings calculations
- Understanding of payroll impacts related to global mobility (tax equalization, hypo tax)
- Experience with payroll systems (Dayforce preferred)
- Strong analytical and problem-solving capability
- High attention to detail with ability to manage time-sensitive processes
- Ability to manage multiple priorities in a fast-paced environment
- Strong communication and cross-functional collaboration skills
- Ability to maintain strict confidentiality and data integrity
*9+ years combination of education and experience in payroll administration also acceptable
Preferred Qualifications, Licenses/Certifications:
- Certified Payroll Professional (CPP)
- Experience supporting project-based or field-based workforce environments
- Exposure to multi-country payroll environments
PRE-EMPLOYMENT REQUIREMENTS:
This position requires successful completion of the following:
- Social Security Verification: The individual’s name must correspond to their Social Security number and date of birth.
- Nationwide, federal and state, multi-county criminal background check. Up to a seven-year history is considered.
- Drug and Alcohol Testing: All applicants must successfully pass a pre-employment drug and alcohol test. Employees in safety-sensitive positions are subject to random, reasonable suspicion, and post-incident drug and/or alcohol testing in compliance with federal regulations and company policy.
- Employment Verification: Current and prior relevant employment experience will be verified to confirm the candidate meets the minimum required years of experience for the position.
- Education Verification: Post-secondary education at the associate degree level or higher will be verified, including degree(s) earned and dates of completion.
WORKING CONDITIONS:
The physical demands described here are representative of those that an employee must meet to perform the essential functions of this role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Office deskwork, requiring sitting, walking, and regular use of phone and computer
- Occasional lifting up to 30 lbs.
- 5% or more travel expected
- Ability to tolerate variable and sometimes challenging conditions during site visits or inspections of company equipment in a railroad environment
Equal Opportunity Employer:
Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.
Benefits:
Benefits for this role include a comprehensive package with company-sponsored medical, dental, and vision insurance; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; wellness programs; basic life and AD&D insurance; voluntary life insurance; company paid short-term and long-term disability coverage; 401(k) retirement plan including an employer match of 150% up to the first 6% you contribute to the Plan; Employee Assistance Program (EAP); behavioral health support; and leaves of absence. Additional benefits include tuition reimbursement, payroll charity contributions, adoption assistance and optional plans such as legal, critical illness, and hospitalization.
Compensation:
Loram determines compensation based on factors such as skills, competencies, education, and/or experience. Certain positions may be eligible for an annual bonus and paid time off in addition to base compensation.
The pay range for this position is between $81,300-$121,800
This post is also available in: Portuguese (Brazil)
ABOUT
A Loram South America é uma subsidiária ligada a Loram Maintenance of Way, empresa ferroviária especializada em prestação de serviço e fabricação de máquinas de manutenção de Via Permanente, localizada nos EUA.
Líder no fornecimento de serviços e equipamentos de manutenção de via da América do Norte, atendemos ferrovias Classe I, além shortlines e transporte de passageiros.
Estamos há mais de 60 anos no mercado e hoje possuímos uma das maiores frotas de equipamentos de via permanente na América do Norte, mais de 250 máquinas e de 1.500 colaboradores distribuídos pelo mundo.
DESCRIPTION
Job Title: Sr. Payroll Specialist
FLSA Status: Exempt
Department: Human Resources
Reports to: Manager, Payroll and HRIS
GENERAL DESCRIPTION / PURPOSE:
The Sr. Payroll Specialist is responsible for the execution of U.S. and Canadian payroll, ensuring accurate, timely, and compliant payroll delivery aligned with established processes and controls. This role operates within the Total Rewards function and partners closely with HRIS, Finance, and external providers to ensure data integrity, audit readiness, and consistent payroll outcomes. The position includes ownership of complex payroll calculations and coordination activities, including prevailing wage compliance, flexible work week calculations, and support for tax equalization processes in partnership with Global Mobility. This role is accountable for identifying, resolving, and preventing payroll errors and compliance risks, and is expected to independently assess payroll inputs, challenge inconsistencies, and ensure accurate payroll outcomes. This position plays an integral role in maintaining the quality and consistency of HR services in alignment with Loram’s ICARE values.
ESSENTIAL JOB FUNCTIONS:
- Execute end-to-end payroll processing for U.S. and Canadian employees in alignment with established schedules, controls, and compliance requirements
- Perform payroll validation, audit checks, and issue resolution prior to and following payroll processing to ensure accuracy and completeness
- Administer and validate complex payroll calculations, including prevailing wage compliance, flexible work week (FWW) calculations, and multi-jurisdictional earnings and tax treatment
- Independently review and validate payroll inputs, with authority to escalate, reject, or halt payroll processing when inaccuracies or compliance risks are identified
- Support tax equalization and hypothetical tax calculations in coordination with the Global Mobility Specialist
- Coordinate with HRIS, Finance, and system providers to ensure accurate payroll inputs, calculations, and outputs
- Maintain payroll documentation, audit trails, and control processes to support regulatory compliance and internal audit standards
- Respond to payroll-related inquiries from employees, managers, and HR with accurate and timely guidance
- Identify root causes of payroll errors and process breakdowns, and implement corrective actions to improve accuracy, control, and scalability
- Support payroll processing stabilization, system enhancements, and testing within Dayforce and related systems
This post is also available in: Portuguese (Brazil)
QUALIFICATIONS
REQUIRED QUALIFICATIONS:
Education:
- Bachelor’s degree in Accounting, Finance, Human Resources, Business, or related field or equivalent experience.
Experience:
- 5+ years of payroll processing experience, including multi-state payroll
- Experience with Canadian payroll or cross-border payroll considerations
- Demonstrated experience handling complex payroll calculations and compliance requirements.
Knowledge, Skills, and Abilities:
- Strong knowledge of U.S. payroll regulations, taxation, and wage/hour requirements
- Working knowledge of Canadian payroll fundamentals (CRA, provincial requirements)
- Experience with prevailing wage rules and complex earnings calculations
- Understanding of payroll impacts related to global mobility (tax equalization, hypo tax)
- Experience with payroll systems (Dayforce preferred)
- Strong analytical and problem-solving capability
- High attention to detail with ability to manage time-sensitive processes
- Ability to manage multiple priorities in a fast-paced environment
- Strong communication and cross-functional collaboration skills
- Ability to maintain strict confidentiality and data integrity
*9+ years combination of education and experience in payroll administration also acceptable
Preferred Qualifications, Licenses/Certifications:
- Certified Payroll Professional (CPP)
- Experience supporting project-based or field-based workforce environments
- Exposure to multi-country payroll environments
PRE-EMPLOYMENT REQUIREMENTS:
This position requires successful completion of the following:
- Social Security Verification: The individual’s name must correspond to their Social Security number and date of birth.
- Nationwide, federal and state, multi-county criminal background check. Up to a seven-year history is considered.
- Drug and Alcohol Testing: All applicants must successfully pass a pre-employment drug and alcohol test. Employees in safety-sensitive positions are subject to random, reasonable suspicion, and post-incident drug and/or alcohol testing in compliance with federal regulations and company policy.
- Employment Verification: Current and prior relevant employment experience will be verified to confirm the candidate meets the minimum required years of experience for the position.
- Education Verification: Post-secondary education at the associate degree level or higher will be verified, including degree(s) earned and dates of completion.
WORKING CONDITIONS:
The physical demands described here are representative of those that an employee must meet to perform the essential functions of this role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Office deskwork, requiring sitting, walking, and regular use of phone and computer
- Occasional lifting up to 30 lbs.
- 5% or more travel expected
- Ability to tolerate variable and sometimes challenging conditions during site visits or inspections of company equipment in a railroad environment
Equal Opportunity Employer:
Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.
Benefits:
Benefits for this role include a comprehensive package with company-sponsored medical, dental, and vision insurance; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; wellness programs; basic life and AD&D insurance; voluntary life insurance; company paid short-term and long-term disability coverage; 401(k) retirement plan including an employer match of 150% up to the first 6% you contribute to the Plan; Employee Assistance Program (EAP); behavioral health support; and leaves of absence. Additional benefits include tuition reimbursement, payroll charity contributions, adoption assistance and optional plans such as legal, critical illness, and hospitalization.
Compensation:
Loram determines compensation based on factors such as skills, competencies, education, and/or experience. Certain positions may be eligible for an annual bonus and paid time off in addition to base compensation.
The pay range for this position is between $81,300-$121,800
This post is also available in: Portuguese (Brazil)
ABOUT
Loram Maintenance of Way, Inc. is a global leader in track maintenance technology, services, and solutions for the railway industry. For over 70 years, Loram has delivered industry-leading innovation through cutting-edge rail grinding, ballast maintenance, and inspection systems — ensuring safer, more reliable, and cost-effective rail operations for customers worldwide.
Loram EMEA (Europe, Middle East & Africa) is a subsidiary based in the heart of the RTC located in Derby. Loram EMEA builds, operates and maintains rail grinding vehicles and performs heavy overhauls of railway vehicles from its Derby site. Loram is known for its strong engineering culture, commitment to safety, and dedication to improving the performance of rail infrastructure through advanced technology and field-proven expertise.
This post is also available in: Portuguese (Brazil)
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About the area
Find out more about Hamel, MN
This post is also available in: Portuguese (Brazil)
This post is also available in: Portuguese (Brazil)
Loram is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law.
Loram is committed to protecting the identity and personal information of any potential employee. Loram applicants will only be contacted by Loram employees with an authentic Loram email address ending in @loram.com. We encourage you to verify the identity of any individual who claims to be a member of the Loram team by confirming the email address is @loram.com with no additional characters or letters. We will never request financial information or a financial commitment as part of the recruitment process. If you have a question about the authenticity of any communication claiming to be from Loram, please contact loramrecruiting@loram.com. Reports can be submitted online at www.loram.ethicspoint.com or by calling 1-844-635-4640.
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