Job ID: REF200U
Job Category: Corporate
Location: Bengaluru, IN
This post is also available in: Portuguese (Brazil)
DESCRIPTION
GENERAL DESCRIPTION / PURPOSE:
The Administrative Specialist provides direct support to the Human Resources Manager. The Administrative Specialist will manage schedules, coordinate meetings, manage confidential and sensitive correspondence, prepare reports and presentations, facilitate communication between the Department Leader and internal/external stakeholders, and manage multiple priorities in a fast-paced environment.
ESSENTIAL JOB FUNCTIONS:
Functional & Technical Skills
- Provide comprehensive administrative support managing calendars, scheduling meetings, and coordinating travel arrangements.
- Serve as the primary point of contact for internal and external stakeholders on behalf of the Department Leader.
- Prepare and edit correspondence, reports, presentations, and other documents including materials to support boards, committees, or customers interacting with this department.
- Organize and maintain files, records, and department related documentation, ensuring confidentiality and compliance with company policies.
- Assist in coordinating department and company-wide initiatives, events, and projects as directed by the Department Leader.
- Screen and prioritize emails, phone calls, and requests, ensuring timely follow-up.
- Conduct research and compile data for reports and presentations.
- Manage expense reports, invoices, and budget tracking for the Department Leader and the broader department as needed.
- Collaborate with other department administrative personnel to facilitate communication and workflow efficiency.
- Works with HR Business Partners to maintain security of department personnel information.
- Works on department related projects as a resource for document creation and other materials.
- Create and deliver professional correspondence internal to Loram as well as external on behalf of the Department Leader.
- Facilitate contract personnel requisitions; reconcile timecards, emailing vendor, reconciling invoice to purchase order.
- Assist and coordinate with the onboarding process of new department employees.
- Maintain inventory and order department office supplies and safety PPE, where appropriate.
- Additional duties as needed.
BEHAVIORAL COMPETENCIES:
- Values Based
- Adaptability
- Flexibility
- Peer Relationships
- High Impact Communication
- Action Oriented
- Planning and Organizing
- Building Customer Loyalty
This post is also available in: Portuguese (Brazil)
QUALIFICATIONS
REQUIRED QUALIFICATIONS:
Education:
- Bachelor’s Degree In related field
Experience:
- 5+ Years’ experience supporting a high-level leader position
- Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
- Excellent organizational skills with the ability to multitask and prioritize in a fast-paced environment.
- Strong attention to detail and accuracy.
- Discretion and ability to manage confidential information with integrity.
- Exceptional written, verbal, and interpersonal communication skills.
- Ability to work independently with minimal supervision.
- Anticipate needs proactively.
- Strong problem-solving skills.
- Customer service-oriented mindset.
PREFERRED QUALIFICATIONS:
Education:
- Bachelor’s degree in related field.
Experience:
- 5+ Years’ previous experience in department-specific area.
- 1+ Years’ highly proficient, advanced technical knowledge of MS Office applications, including Word, PowerPoint, MS Teams.
- Experience with department related software and systems to support the business.
WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Office deskwork, requiring sitting, walking, using phone & computer.
- May lift up to 30 lbs. occasionally.
- May be required to work overtime occasionally based on workload and deadlines.
- Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment.
Equal Opportunity Employer:
Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.
This post is also available in: Portuguese (Brazil)
ABOUT
Loram Maintenance of Way, Inc. is a global leader in track maintenance technology, services, and solutions for the railway industry. For over 70 years, Loram has delivered industry-leading innovation through cutting-edge rail grinding, ballast maintenance, and inspection systems — ensuring safer, more reliable, and cost-effective rail operations for customers worldwide.
Headquartered in Hamel, Minnesota, Loram operates in multiple locations across North America and supports Class I, regional, and commuter railroads with a full suite of services. Loram is known for its strong engineering culture, commitment to safety, and dedication to improving the performance of rail infrastructure through advanced technology and field-proven expertise.
Join a company that moves the world — and builds the future of rail.
DESCRIPTION
GENERAL DESCRIPTION / PURPOSE:
The Administrative Specialist provides direct support to the Human Resources Manager. The Administrative Specialist will manage schedules, coordinate meetings, manage confidential and sensitive correspondence, prepare reports and presentations, facilitate communication between the Department Leader and internal/external stakeholders, and manage multiple priorities in a fast-paced environment.
ESSENTIAL JOB FUNCTIONS:
Functional & Technical Skills
- Provide comprehensive administrative support managing calendars, scheduling meetings, and coordinating travel arrangements.
- Serve as the primary point of contact for internal and external stakeholders on behalf of the Department Leader.
- Prepare and edit correspondence, reports, presentations, and other documents including materials to support boards, committees, or customers interacting with this department.
- Organize and maintain files, records, and department related documentation, ensuring confidentiality and compliance with company policies.
- Assist in coordinating department and company-wide initiatives, events, and projects as directed by the Department Leader.
- Screen and prioritize emails, phone calls, and requests, ensuring timely follow-up.
- Conduct research and compile data for reports and presentations.
- Manage expense reports, invoices, and budget tracking for the Department Leader and the broader department as needed.
- Collaborate with other department administrative personnel to facilitate communication and workflow efficiency.
- Works with HR Business Partners to maintain security of department personnel information.
- Works on department related projects as a resource for document creation and other materials.
- Create and deliver professional correspondence internal to Loram as well as external on behalf of the Department Leader.
- Facilitate contract personnel requisitions; reconcile timecards, emailing vendor, reconciling invoice to purchase order.
- Assist and coordinate with the onboarding process of new department employees.
- Maintain inventory and order department office supplies and safety PPE, where appropriate.
- Additional duties as needed.
BEHAVIORAL COMPETENCIES:
- Values Based
- Adaptability
- Flexibility
- Peer Relationships
- High Impact Communication
- Action Oriented
- Planning and Organizing
- Building Customer Loyalty
This post is also available in: Portuguese (Brazil)
QUALIFICATIONS
REQUIRED QUALIFICATIONS:
Education:
- Bachelor’s Degree In related field
Experience:
- 5+ Years’ experience supporting a high-level leader position
- Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
- Excellent organizational skills with the ability to multitask and prioritize in a fast-paced environment.
- Strong attention to detail and accuracy.
- Discretion and ability to manage confidential information with integrity.
- Exceptional written, verbal, and interpersonal communication skills.
- Ability to work independently with minimal supervision.
- Anticipate needs proactively.
- Strong problem-solving skills.
- Customer service-oriented mindset.
PREFERRED QUALIFICATIONS:
Education:
- Bachelor’s degree in related field.
Experience:
- 5+ Years’ previous experience in department-specific area.
- 1+ Years’ highly proficient, advanced technical knowledge of MS Office applications, including Word, PowerPoint, MS Teams.
- Experience with department related software and systems to support the business.
WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Office deskwork, requiring sitting, walking, using phone & computer.
- May lift up to 30 lbs. occasionally.
- May be required to work overtime occasionally based on workload and deadlines.
- Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment.
Equal Opportunity Employer:
Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.
This post is also available in: Portuguese (Brazil)
ABOUT
A Loram South America é uma subsidiária ligada a Loram Maintenance of Way, empresa ferroviária especializada em prestação de serviço e fabricação de máquinas de manutenção de Via Permanente, localizada nos EUA.
Líder no fornecimento de serviços e equipamentos de manutenção de via da América do Norte, atendemos ferrovias Classe I, além shortlines e transporte de passageiros.
Estamos há mais de 60 anos no mercado e hoje possuímos uma das maiores frotas de equipamentos de via permanente na América do Norte, mais de 250 máquinas e de 1.500 colaboradores distribuídos pelo mundo.
DESCRIPTION
GENERAL DESCRIPTION / PURPOSE:
The Administrative Specialist provides direct support to the Human Resources Manager. The Administrative Specialist will manage schedules, coordinate meetings, manage confidential and sensitive correspondence, prepare reports and presentations, facilitate communication between the Department Leader and internal/external stakeholders, and manage multiple priorities in a fast-paced environment.
ESSENTIAL JOB FUNCTIONS:
Functional & Technical Skills
- Provide comprehensive administrative support managing calendars, scheduling meetings, and coordinating travel arrangements.
- Serve as the primary point of contact for internal and external stakeholders on behalf of the Department Leader.
- Prepare and edit correspondence, reports, presentations, and other documents including materials to support boards, committees, or customers interacting with this department.
- Organize and maintain files, records, and department related documentation, ensuring confidentiality and compliance with company policies.
- Assist in coordinating department and company-wide initiatives, events, and projects as directed by the Department Leader.
- Screen and prioritize emails, phone calls, and requests, ensuring timely follow-up.
- Conduct research and compile data for reports and presentations.
- Manage expense reports, invoices, and budget tracking for the Department Leader and the broader department as needed.
- Collaborate with other department administrative personnel to facilitate communication and workflow efficiency.
- Works with HR Business Partners to maintain security of department personnel information.
- Works on department related projects as a resource for document creation and other materials.
- Create and deliver professional correspondence internal to Loram as well as external on behalf of the Department Leader.
- Facilitate contract personnel requisitions; reconcile timecards, emailing vendor, reconciling invoice to purchase order.
- Assist and coordinate with the onboarding process of new department employees.
- Maintain inventory and order department office supplies and safety PPE, where appropriate.
- Additional duties as needed.
BEHAVIORAL COMPETENCIES:
- Values Based
- Adaptability
- Flexibility
- Peer Relationships
- High Impact Communication
- Action Oriented
- Planning and Organizing
- Building Customer Loyalty
This post is also available in: Portuguese (Brazil)
QUALIFICATIONS
REQUIRED QUALIFICATIONS:
Education:
- Bachelor’s Degree In related field
Experience:
- 5+ Years’ experience supporting a high-level leader position
- Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
- Excellent organizational skills with the ability to multitask and prioritize in a fast-paced environment.
- Strong attention to detail and accuracy.
- Discretion and ability to manage confidential information with integrity.
- Exceptional written, verbal, and interpersonal communication skills.
- Ability to work independently with minimal supervision.
- Anticipate needs proactively.
- Strong problem-solving skills.
- Customer service-oriented mindset.
PREFERRED QUALIFICATIONS:
Education:
- Bachelor’s degree in related field.
Experience:
- 5+ Years’ previous experience in department-specific area.
- 1+ Years’ highly proficient, advanced technical knowledge of MS Office applications, including Word, PowerPoint, MS Teams.
- Experience with department related software and systems to support the business.
WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Office deskwork, requiring sitting, walking, using phone & computer.
- May lift up to 30 lbs. occasionally.
- May be required to work overtime occasionally based on workload and deadlines.
- Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment.
Equal Opportunity Employer:
Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.
This post is also available in: Portuguese (Brazil)
ABOUT
Loram Maintenance of Way, Inc. is a global leader in track maintenance technology, services, and solutions for the railway industry. For over 70 years, Loram has delivered industry-leading innovation through cutting-edge rail grinding, ballast maintenance, and inspection systems — ensuring safer, more reliable, and cost-effective rail operations for customers worldwide.
Loram EMEA (Europe, Middle East & Africa) is a subsidiary based in the heart of the RTC located in Derby. Loram EMEA builds, operates and maintains rail grinding vehicles and performs heavy overhauls of railway vehicles from its Derby site. Loram is known for its strong engineering culture, commitment to safety, and dedication to improving the performance of rail infrastructure through advanced technology and field-proven expertise.
This post is also available in: Portuguese (Brazil)
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About the area
Find out more about Bengaluru, Karnataka
This post is also available in: Portuguese (Brazil)
This post is also available in: Portuguese (Brazil)
Loram is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law.
Loram is committed to protecting the identity and personal information of any potential employee. Loram applicants will only be contacted by Loram employees with an authentic Loram email address ending in @loram.com. We encourage you to verify the identity of any individual who claims to be a member of the Loram team by confirming the email address is @loram.com with no additional characters or letters. We will never request financial information or a financial commitment as part of the recruitment process. If you have a question about the authenticity of any communication claiming to be from Loram, please contact loramrecruiting@loram.com. Reports can be submitted online at www.loram.ethicspoint.com or by calling 1-844-635-4640.
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